Job Opportunity: Interim Operations Manager (29-weeks)
Position Overview: We are seeking an energetic manager of people and projects to apply their experience towards one of North America’s most successful veg organizations.
Providing information and support for over 70 years, the Toronto Vegetarian Association is looking for an organized and ambitious self-starter to manage the day-to-day operations of the association and lead a small team of staff, contractors, and volunteers.
The Interim Operations Manager will plan, direct, and manage the association’s people, policies, and strategic operating plans. The successful candidate will empower Toronto Vegetarian Association staff to meet organizational goals and objectives. At times this will include hands on work to support projects. This position will also support the TVA board of directors in executing its governance duties and strategic priorities.
This role calls for adaptability, the ability to set and meet deadlines, and the ability to motivate others to achieve results. Strong interpersonal skills are critical. Passion for celebrating veg food and ideas in creative new ways is an asset.
PRIMARY DUTIES AND RESPONSIBILITIES
Specific responsibilities of the Interim Operations Manager include, but are not limited to:
Operational Planning & Management
- Develop, lead, and deliver on operational and program plans
- Pursue and monitor progress on TVA’s annual strategic goals
- Work with staff and contractors to set targets and assist in meeting objectives on time and on budget
- Liaise with volunteer leaders to ensure programs are operating effectively
- Ensure sponsorship, exhibitor, and advertising contracts are executed faithfully to ensure customer satisfaction
- Support implementation of the TVA Strategic Plan and active program review recommendations
- Ensure organizational policies and procedures are adhered to at all times
Marketing & Event Management
- Provide program support on major projects including the Vegan Bake-Off, TVA Sanctuary Visits, and the Toronto Veg Guide / Vegetarian Directory
- Support the launch of inaugural TVA Holiday Market this December
- Support preliminary planning for Veggielicious and the Veg Food Fest
- Support implementation of TVA Branding Review recommendations
- Coordinate media opportunities & media outreach
- Represent the Toronto Vegetarian Association in our community
Human Resources & Financial Management
- Ensure that HR policies and procedures are adhered to at all times
- Check-in weekly with all staff members to ensure they have necessary supports to achieve objectives
- Prepare and lead weekly staff meetings to ensure clear communications between staff
- Conduct performance check-ins and evaluations of staff in consultation with the President and intervene to improve staff performance as required
- Oversee program budgets; prepare and distribute cheques to pay expenses
- Assist with financial management, monitor revenues & expenses, and work with the Treasurer to forecast major programs’ financial performance
- Complete TVA’s Canada Summer Jobs application and Property Tax Rebate application for 2018
- Support the completion of the 2017 T4s, Audited Financial Statements, and Registered Charity Information Return
- Work with President to prepare for board meetings; liaise between board & staff
- Prepare monthly staff updates for the board & ensure program reports are delivered on schedule
- Coordinate the TVA Annual General Meeting on December 3rd, 2017
- Reports to: Board of Directors via the President (Diane Burgin).
- Staff supervised: Donor & Volunteer Resources Coordinator (Barbi Lazarus), Festival & Events Coordinator (Emily Thompson).
- Contractor supervised: Directory Coordinator (Andrea deVries).
CONDITIONS & COMPENSATION
- This is a 29-week, full-time position beginning September 18th and concluding April 7th.
- Compensation is $1,800 bi-weekly over the 29-week contract.
- A generous health and dental benefits package is available.
- This position requires some evening and weekend work, such as providing onsite support at special events.
- Demonstrated ability to work independently and achieve objectives with limited supervision.
- Demonstrated experience coordinating projects and events.
- Demonstrated ability to manage performance and motivate others.
- Knowledge of human resources and financial management.
- Strong written and verbal communication and interpersonal skills to interact and deal effectively with a wide range of individuals.
- Proficiency in the use of computers for word processing, spreadsheets, e-mail and internet.
- Knowledge of current community challenges and opportunities relating to the TVA mission.
- Must follow a vegetarian diet (free of meat, fish and poultry or the flesh of any animal).
Demonstrated competence in the following:
- Adaptability: Demonstrate a willingness to be flexible, versatile and tolerant in a changing work environment while maintaining effectiveness and efficiency.
- Planning: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
- Communication: Speaking, listening and writing in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Leadership: Positively influence others to achieve results that are in the best interest of the organization.
- Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve issues, and make decisions that enhance organizational effectiveness.
- Building Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
- Problem Solving: Assessing problem situations to identify causes, gathering and processing relevant information, generating possible solutions, and making recommendations and/or resolving the problem.
- Make Decisions: Assess situations to determine the importance, urgency, risks, and make clear decisions which are timely and in the best interests of the organization.
- Think Strategically: Assess options and actions based on trends and conditions in the environment, and the vision and values of the organization.
The deadline for applications is Thursday, August 17, 2017. Interviews will begin as early as suitable candidates are identified. The Toronto Vegetarian Association welcomes diversity in the workplace and encourages applications from all qualified applicants.
The Toronto Vegetarian Association encourages applications from people representing the diverse community we serve. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), The Toronto Vegetarian Association will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require any accommodations, please notify us and we will work with you to meet your needs.
Applicants should submit their resume with cover letter to
David Alexander, Executive Director, Toronto Vegetarian Association
17 Baldwin Street, 2nd floor, Toronto, ON M5T 1L1
Please reference Job #17OMTVA in the subject line of any email application.
We thank all applicants in advance for their interest; however, only those invited to an interview will be contacted.
For more information about the Toronto Vegetarian Association please explore veg.ca.