Position Overview: The Toronto Vegetarian Association is seeking an enthusiastic project coordinator looking to apply passion and experience towards a position with one of North America’s most successful vegetarian organizations.
Providing information and support for over 70 years, the Toronto Vegetarian Association is looking for an organized and ambitious self-starter to coordinate our 33rd Annual Veg Food Fest and other events in our 2017 calendar. The Veg Food Fest is our marquee event, attracting 35,000-40,000 visitors over three days each September.
The Festival & Events Coordinator’s primary role is to oversee the financial, administrative and logistical coordination of Toronto Vegetarian Association events, to assist with communications and marketing campaigns, and to identify and seek out sponsorship opportunities for TVA events and activities.
This role calls for accountability, the ability to meet strict deadlines, and the ability to work independently with minimal supervision. Strong communication and relationship building skills are critical. Passion for celebrating vegetarian food and ideas in creative new ways is an asset.
PRIMARY DUTIES AND RESPONSIBILITIES
Please note: A more comprehensive list of duties for this role can be found here (pdf). Top-line responsibilities of the Festival & Events Coordinator include:
Events Planning & Coordination: Develop critical paths, marketing plans, and budgets with the Executive Director and execute projects accordingly. Develop marketing materials and lead communication with exhibitors, sponsors, and other potential supporting businesses and nonprofit groups. Manage event logistics, coordinate exhibit space sales, engage in negotiation and dispute resolution with organizations, coordinate and schedule presentations and other programming. Ensure that the project deliverables are on time, within budget and meet required quality standards. Evaluate the outcomes of the project through effective survey design and implementation. Write necessary project reports for management, board and funders
Marketing & Communications: Work with the TVA Marketing & Development Committee to develop strategies for achieving media relations, marketing and communications objectives for TVA events. Assist with the development, coordination, implementation and evaluation of media relations, communications and marketing activities for events. Expand and enhance TVA’s outreach presence at community festivals and trade shows.
Sponsorship & Fund Development: Collaborate with senior staff to create a sponsorship development plan to increase revenues including development of corporate, community and individual prospects. Develop and manage timelines for sponsorship activities to ensure strategic plans and critical fundraising processes are carried out in a timely manner.
- Demonstrated ability to work independently and achieve objectives with minimal supervision.
- Demonstrated experience coordinating projects and events; experience with trade shows and festivals an asset.
- Demonstrated success in sales and customer service.
- Strong written and verbal communication skills to interact and deal effectively with a wide range of individuals.
- Proficiency in the use of computers for word processing, spreadsheets, e-mail and internet.
- Follows a vegetarian diet (free of meat, fish and poultry or the flesh of any animal).
Demonstrated competence in the following:
- Organization: Setting priorities, developing a work schedule, monitoring progress towards goals, and tracking details/data/information/activities.
- Planning: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
- Communication: Speaking, listening and writing in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
- Problem solving: Assessing problem situations to identify causes, gathering and processing relevant information, generating possible solutions, and making recommendations and/or resolving the problem.
- Creativity/Innovation: Developing new and unique ways to improve processes and to create new opportunities.
- Building Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
- Leadership: Positively influence others to achieve results that are in the best interest of the organization.
- Reports to: Executive Director (David Alexander).
- Works with: Donor & Volunteer Resources Coordinator (Barbi Lazarus).
- Supported by: Festival Assistant (summer position).
- Workers supervised: May be required to supervise volunteers and/or workers hired for temporary assignments.
- This is a full-time position starting in February 2017 with the possibility for renewal after one year.
- A performance review will be conducted after three months in the position (i.e., May 2017).
- This position requires some evening and weekend work, such as providing onsite support at special events.
- Annual compensation is $36,000-$40,000, commensurate with experience.
- A generous benefits package is available including health and dental insurance, professional development support, and matching RRSP contributions.
The Toronto Vegetarian Association welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
Applicants should submit their resume with cover letter to:
David Alexander, Executive Director, Toronto Vegetarian Association
17 Baldwin Street, 2nd floor, Toronto, ON M5T 1L1
Please reference Job #17FETVA in the subject line of any email application.
The deadline for applications is Friday, January 20, 2017, but interviews will begin as early as suitable candidates are identified. The Toronto Vegetarian Association welcomes diversity in the workplace and encourages applications from all qualified applicants.
We thank all applicants in advance for their interest; however, only those invited to an interview will be contacted.
For more information about the Toronto Vegetarian Association please explore veg.ca.